Posted on

Terms & Conditions

1. THE ARTIST

1.1 The competition is open to all artists over 18 years. A third party (e.g. gallery, agent or other representatives) may submit work on behalf of the artist, but the third party must confirm that they have the full permission of the artist to enter their work. If you are so authorised, You agree to be bound by these Terms and assume the liabilities set out in these Terms.

2. THE WORK

2.1 The competition is open to 2 dimensional or 3 dimensional works.

2.2 The Work must be available from June to September 2022.

2.3 The Work must have been made in the last three years.

2.4 The Work must be for sale. 

2.5 The size of Works to be provided is the exterior frame size, or in the case of sculpture, the longest measurement.

3. INADMISSIBLE WORK

3.1 The following types of work are inadmissible:

works that are over the specified size limit of 120 X 120 cm;

works that are not made in the last three years, and which therefore do not support the purpose of the Exhibition in representing what is happening in the contemporary art world;

works not available to buy.

4. THE SUBMISSION PROCESS

4.1 All work must be submitted online. Pre-selection from online entries will take place, after which pre-selected works should be delivered to The Gallery at Green & Stone, London, for final selection.

4.2 Upload images of work at www.thegalleryatgreenandstone.oess1.uk between Monday 28 February 2022 and Monday 6 June 2022, midnight [Note: Images must be in JPEG format and under 5MB]

4.3 Check www.thegalleryatgreenandstone.oess1.uk from 6 PM on Friday 10 June 2022 to see if your work has been pre-selected

4.4 If pre-selected, deliver your work for final selection on 18–19th July, 10 AM to 5 PM to The Gallery at Green & Stone

4.5 Check this page on 21 July, by 6 PM to see if your work has been selected

4.6 If unaccepted, collect your work between 22–23 July, 10 AM to 5 PM.

4.7 You must not submit any work if you cannot make these dates. In submitting work, the artist hereby accepts that they will be able to make all of these dates.

4.8 All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition.  

5. THE SELECTION PANEL 

5.1 Green & Stone will appoint a guest panel.

5.2 All judges shall be appointed by Green & Stone in such number and of such qualifications as it sees fit at its sole discretion.

5.3 All works will be judged anonymously, and there will be no segregation by country, genre or style etc.

5.4 No feedback will be provided to successful or unsuccessful applicants.

6. FRAMING AND GLAZING

6.1 All two-dimensional works submitted must be framed. The use of simple, neutral coloured frames is strongly encouraged. Metal, glass and Perspex clip frames are not acceptable. Glazed Works with unprotected glass edges are inadmissible. Diffused picture glass is unacceptable. 

6.2 Framing of works is the responsibility of the artist and must be carried out prior to delivery.

6.3 All works must be exhibition-ready. Suitable hanging fixtures should be supplied, sufficient to carry the weight of the work.

6.4 Artists are reminded that it is highly recommended that the exhibiting artists insure with a reputable insurance company their works of art for their market value.

7. DELIVERY OF WORKS 

7.1 Works should be delivered unwrapped with forms and labels. Please complete all labels carefully and attach to the Works. In particular, please attach labels to the back of picture frames and to the bottom of sculptures. The exhibition catalogue is compiled from the information on the form you provide when you submit digitally so please complete it accurately.

7.2 Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists’ risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition. 

8. COLLECTION OF WORKS

8.1 Dates for collection of Works will be published on the Gallery at Green & Stone Website. These are the ONLY days that Works can be collected from Green & Stone. Please ensure that arrangements are made for your Works to be collected on the days specified. Please note that we cannot wrap Works for collection. If you pay for an entry and then realise you cannot make these dates you will NOT receive a refund. 

8.2 Any uncollected Works will be removed from Green & Stone after the collection days and stored by an independent courier company at the artist’s expense.

8.3 The Gallery can give no information or warranty as to storage charges made by any other company.

8.4 If the Works are not collected or claimed by, or on behalf of, the relevant artist within 12 months of the last collection day (notified under clause 7.1 above), Green & Stone will be entitled to destroy, sell, or otherwise dispose of the Works without consent and without prior notification to the artist. The artist hereby agrees that it will not be entitled to any compensation as a result of the aforementioned destruction, sale or disposal of the Works by Green & Stone in accordance with this clause.

9. PRICING AND COMMISSION

9.1 Work selected for exhibition must be for sale. Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT.

9. 2 Green & Stone will charge a 30% commission on the total price paid for:

9.2.1 Works;

9.2.2 commissioned Works; and

9.2.3 any copyright in and to such Works sold or licensed;

before, during, or as a result of an exhibition managed by the Exhibition Administrators.

9.3 Once work has been submitted to Green & Stone, any sale affected by Green & Stone before or during the course of the exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.

9.4 The price of Works stated must include the commission of 30% plus VAT. If the artist of the Works is registered for VAT, then the VAT due on the selling price of the Works should be included in the price entered on the form.

Example:

Artist’s price £420

Green & Stone commission 30% £180

Subtotal £600

V.A.T. on sub-total £120

Total Selling Asking price £720

9.5 The price for the Works provided is the catalogue selling price and is the price that the Works must be sold at. This price can only be changed by prior written agreement between Green & Stone and the artist of the relevant Works. Green & Stone reserve the right to query the price of Works.

10. INTELLECTUAL PROPERTY RIGHTS

10.1 By submitting Your Work(s), You confirm that the Work(s) is free and clear of any liens, claims, encumbrances or restrictions, that the use of the Work(s) under these Terms will not infringe upon or violate the rights of any person or entity, and that to the best of Your knowledge and belief the Work(s) has not been exported from any country and shall not be imported into the United Kingdom in violation of any applicable laws or regulations.

10.2 If You do not own all of the rights, title and interest in and to the Work(s), You must expressly inform Green & Stone in writing of all relevant details concerning all other third parties rights to the Work(s). You shall indemnify Green & Stone against all losses, liabilities, costs and expenses in respect of claims made by third parties alleging partial or total ownership of the Work(s) or any rights in the Work(s), including intellectual property rights.

10.3 Green & Stone have the right to copy and/or reproduce the Works and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the sale of the Works, for educational and public workshops, and for general marketing or promotional purposes, and other related activities, including without limitation the incorporation of images of the Works within promotional and marketing materials, postcards, catalogues, posters, DVDs, on Green & Stone’s websites, in workshop presentations and on information screens throughout the exhibiting gallery and any media now known or hereafter devised.

11. LIABILITY

11.1 By submitting Your Work(s), You confirm that the Work(s) is in a condition to withstand normal rigours of handling and display at Green & Stone. Whilst we will always do our very best to ensure the safety and security of your work, Green & Stone is not liable for any damages to artwork or frames that may occur whilst artwork is in our gallery. 

11.2 Green & Stone undertake no responsibility whatsoever for any loss of, or any damage to, Works entrusted to them, whether arising from fire, default, error, neglect or theft by carriers, packers or other persons and whether in their own employment or not, or otherwise howsoever and all goods are at artist owner’s risk absolutely and Green & Stone excludes all liability to the maximum extent permitted by law. THE GALLERY IS USED FOR VARIOUS PURPOSES AND YOU ARE ADVISED TO INSURE YOUR WORKS AGAINST ALL RISKS.

11.3 If You are submitting Work(s) from abroad then taxes may be levied at the port of entry into the UK. You will not list Green & Stone as the importer of the Work(s). You agree to indemnify Green & Stone for any charges or taxes incurred by it as a result of (1) the importing of the Work(s) for the purposes of display in the Exhibition and (2) for any back taxes due from You to HMRC on or arising from any sale of the Work(s).

12. PERSONAL DATA

12.1 Green & Stone will hold the personal data supplied by the artist on the submission form, in accordance with the General Data Protection Regulation (GDPR). It will only be used for administering exhibitions, commissions and prizes and will not be transferred to a third party without the consent of the artist, subject to clause 12.2 below.

12.2 Unless expressly written to the contrary, the artist hereby consents to Green & Stone providing third parties with his or her contact details where such third parties might be interested in buying, commissioning or licensing the rights in and to, the Works.

13. REFUSAL, WITHDRAWAL OR DISQUALIFICATION OF WORK

13.1 Green & Stone may accept or decline any Work(s) submitted for the Exhibition entirely at its own discretion. Green & Stone’s decision is final.

13.2 Green & Stone reserves the right to deny admission or withdraw a Work(s) from the Exhibition if for any reason the Work(s), or any circumstances surrounding the display of the Work(s), appears to Green & Stone to expose it to potential or actual damage to its reputation, risk of legal proceedings or enforcement including, without limitation, the alleged breach of third party intellectual property rights.

13.3 Green & Stone reserves the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions.

THE SIGNING OF THE GALLERY AT GREEN & STONE’S SUBMISSION FORM IS TO BE TAKEN AS THE UNRESERVED AGREEMENT OF THE ENTIRE CONTENTS OF THESE TERMS AND CONDITIONS AND THOSE ON THE SUBMISSION FORM BY THE SIGNATORY.